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How to Edit a Paper

How to Edit a Paper

March 1, 2023

When you are done with a draft of your paper, you will need to edit and proofread it. This does not seem like an easy task even for an experienced student. Just imagine how much time it will take to read everything you have written. Besides, you may not know how to edit an essay. Finally, you may not notice smaller mistakes and typos, since you have written it on your own and you may have a biased look on the product of your work.

Editing is as important as writing itself, so it requires a serious approach. Should you hire a professional editor or can do you do it on your own? An editor is often needed when you have a complete piece of writing. If you have just started to write or don’t have enough money to hire an editor, then become an editor yourself.


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Two Types of Editing

You should know that there are two main types of editing: draft editing and ongoing editing. Most students cannot separate the writing process from editing one and edit the paper when writing it. You write some sentence that does not look appealing or relevant and you edit it right away. Fixing one sentence, you write a few sentences that do not need editing and then you again find something that should be fixed. Actually, this strategy is truly great because it helps significantly economize the time spent on the editing stage. Besides, writing the sentences and correcting them right away, you may come up with new brilliant ideas. This is called ongoing editing.

As for the draft editing, you should finalize the writing stage, put all your thoughts together, and have some rest from writing. In a while, you need to take it again and start reading from the first lines paying attention to all the types of mistakes including the grammatical, spelling, and punctuation ones. Such a process requires looking at your final draft as a professional editor, who is objective, independent, and unbiased. Only in such a way, you will be able to improve your paper on different layers.

No matter what type of editing you prefer, you need to be particularly attentive and focused. Pay attention that the process of editing writing is particularly time and effort-consuming. However, if you want to receive a good grade for your paper, you should do your best to improve the text. By knowing how to edit papers, you will be able to maintain a truly successful academic reputation.

How it Works

The problem with many students is that they do not have a realistic idea of what it means to edit a college essay. Some of them believe that it is enough to correct spelling errors, while others think that editing is about putting commas in the right places.

How to Edit a Paper

In reality, editing includes a whole range of activities, and each must be accomplished on time to achieve the best result. So in order to improve the quality of your writing, you will need to review both the format and contents of your work. Let us begin. The checklist below will help you evaluate the quality of your draft:

  • The draft meets the initial requirements provided by the professor.
  • The last sentence of the introduction is a thesis statement.
  • The introduction includes enough background information about my topic.
  • Each paragraph includes a topic sentence, which is related to the thesis.
  • Each paragraph includes explanations and proper citations, which are correctly formatted and cited.
  • The paper incorporates a variety of credible sources.
  • All sources are properly paraphrased; direct quotations are used in extreme case.s
  • Formatting requirements have been followed.
  • A comprehensive conclusion is included to summarize the information presented in the body of the paper.

Getting Straight to the Point

When you have checked every aspect of your work and you are confident that all these recommendations have been followed, it is time to focus on editing grammar, spelling, and sentence structure.

  • Read the paper as if you are standing in front of an audience and try to notice any inconsistencies in your writing. Think that, “I can edit my college paper” now!
  • If you notice any long sentences, break them into smaller ones.
  • Choose active voice to passive one and use strong academic verbs in your writing.

WEAK: The point of Jason’s work is on uncovering the different facets of the American political system.

STRONG: In his work, Jason points out the key components of the American political system.

PASSIVE: It was expected that the study would expand the current understanding of nursing as a predominantly female profession.

ACTIVE: The researchers expected that their study would refine their perception of nursing as a female profession.

  • When you are working on your paper and want to know how to edit writing professionally, try to minimize the presence of redundancy in your paper. Also, make sure that your paper does not contain any typical mistakes and confusions (e.g., there vs. their).
    Eliminate redundant adverbs and adjectives.
  • One of the best things you can do is using automatic spell check to minimize spelling errors in your text.

how to edit writing professionally

In fact, it is a wise thing check paper when you are using MS Word for writing. The most talented editors and proofreaders use spell check to speed up the process of editing their texts. However, again, do not rely blindly on automatic functions.

Remember, MS Word is nothing but a piece of software that cannot know what exactly you want to write. At times, those words which are not included in the software vocabulary are marked as misspelled, whereas words that are mistaken or confused appear as correct ones. This is why you should be very thorough reading and re-reading the original text even if you use automatic spell check.

Ask a Peer to Check Paper Writing

Peer reviewing is one of the greatest methods of editing and proofreading ever invented by students. That is, students ask each other to review and edit their papers. It is a great thing, since it allows students to detect and eliminate all possible mistakes. For example, students who are familiar with the college requirements of their professors can try to help their peers to improve the structure and logic of their papers. In addition, they can recommend eliminating unnecessary or redundant pieces of work.

College Paper Editing Services Rock

If you are not in a position to review and edit your own work, you can always hire a professional editor to do the job. You may request an online editor, or you may find one using recommendations or referrals from your friends.

When it comes to college writing, your editor will review the paper, identify and correct your spelling and grammar mistakes, reconsider your punctuation, and help you improve the quality of formatting and style.

Just say, “Please edit my paper”! With an editor, you will have a better look at your paper. You will find it easier to improve the structure of your paper. However, you should not expect the editor to add or remove unnecessary information from your paper. Editors are not writers. They work with the material you provide and make it sound or look better.

please edit my paper

Editors will never rewrite your paper. This is not any part of their primary obligations. Besides, if you ask someone to rewrite your paper from scratch and simply submit it as your own, you will commit an act of plagiarism. Therefore, you are responsible for rewriting any part of the work which you deem is either redundant or unnecessary. The moment you hire an external editor you will have to be realistic of his or her obligations. Do not try to impose extra responsibility on an editor, when he or she is working on your paper.

Get a Feedback from Your Professor

Now there is also a possibility that you will ask the professor to review your paper and provide a feedback. This is a typical situation, and most professors welcome cooperation and collaboration from students. Moreover, it is a great thing to do since your professor knows better how your paper should look at the end. Of course, before it happens you may want to review all instructions provided by your professor to make sure that you have followed them.

Writing and Editing Can Be Great

Even the best writers in the world will write dozens of drafts before they are ready to publish their works. So, you are not the one who needs quality editing assistance. Believe it or not, you have everything a student may need to edit and review your own papers. Moreover, you can reduce the risks of plagiarism and errors if you follow our college writing advice below.

How to Edit a Paper in Word

As a perfect student, you certainly seek excellence in every word. However, excellence never means writing something great at once, without editing and reviewing the initial draft. However, even excellence has its limits, and you may find it particularly difficult to manage multiple tasks and writing drafts.

how to edit a paper in word

Therefore, the quality of editing will predetermine the grade you earn at the end of your academic story. The more thorough you are when editing your papers the more likely you are to improve your college results. Follow our advice and recommendations, and you will have everything needed to improve the quality of your writing. You should not forget about an opportunity to hire a professional editor when you need it!

  1. Consider the structure of your paper.

    When you are done with the initial draft of your paper, put it away and take a break. Then you will be able to take a fresh look on the draft and see how well it is written and structured. Besides, if you take a small break you will spend less time on editing, since you will feel better and more strongly motivated to review your paper than when you approach your editing tasks being tired of writing. So, now you are here sitting and looking at your paper. Structure is the focal point of your analysis. Read your essay through and see if it follows the general structure for a college essay, with an introduction, a body of the paper, and a conclusion. You may need to include the points required by your professor, so consider if these meet your professor’s instructions. At the same time, what you need to see is whether your essay is logical. Does your reader progress from one point to another without breaking the sequence of thoughts or decisions? Do you think that you could restructure or rearrange your paper to make it look better?

    the structure of your paper

    Do not underestimate the value of automatic word processors, since they can greatly simplify the whole process of editing and reviewing your work. Apart from using an automatic spell checker, you could also use your computer to rearrange separate pieces of text in ways that make this text more logical and interesting to the reader. However, when you are done with this task, review the whole paper once again. It is necessary to ensure that all parts of your essay have been arranged properly.

  2. Avoid long paragraphs and sentences with best paper editing service.

    Even if you are still within the required word count, you should not write paragraphs or sentences that are unnecessarily long. Long sentences and paragraphs can make even the best paper difficult to read and understand. Even when you have written a great paper, long sentences will make it boring. This is why it is highly desirable that you avoid such long structures.

    best paper editing service

    Besides, the basic standards of professional writing require that you remain brief and concise when working on your paper. Try to see if you use unnecessary words or if the structure of your sentences is redundant. Try to understand why your sentences and paragraphs are so long. Your task is to rearrange the critical components of your work so that they do not burden or overload your readers. You will have to spend some extra time removing unnecessary words and sentences and making your paper look more like a piece of good writing.

  3. Don’t use too many complicated words.

    Obviously, you may want to make your vocabulary richer and more colorful. Therefore you are likely to use some complicated albeit relevant words. However, do not try to look too sophisticated when it is unnecessary. Put yourself into your reader’s shoes and imagine if you are going to like a piece of writing that is full of complex terms and exquisite literary expressions. Of course that does not mean you should write like a 2nd grade learner. However, you should not forget about the level of literacy and proficiency in your readers. Even if you target some specialized audience, there is no need to turn your college paper into a literary parade. Your task is to communicate the main theme of your work precisely and briefly, so be ready to accomplish this mission.

    don't use too many complicated words

  4. Avoid repetitions.

    Remember that in most academic works it is quite difficult to avoid repetitions. Particularly when the topic of your paper is too difficult, you may want to repeat some ideas or assumptions just to meet the required word count. It may also happen that you simply confused the logic of your writing. This is why it is recommended that you review your paper over and over again to avoid repetitions. See if your paragraphs contain a single idea presented in a topic sentence and if the idea is different or new for each paragraph. Your paragraphs should be of approximately the same length. You should not give priority to one issue over another. Each aspect of your topic should be represented in your paper with the same degree of attention and thoroughness. Another thing to remember is that you should avoid repetitions of words and phrases in writing. Do not overload your paper with words such as “also”, “yet”, “as well”, and others. They can make it difficult for your readers to understand the issue you are willing to explore in your work. Also, avoid using unusual words more than once. Do not try to sound too complicated to your readers. They want to understand your logic, so let them do it easily.

    college essay editing service

  5. College essay editing service recommends: Do not think that automatic spell check is everything.

    As mentioned earlier, you should use all instruments that are available to you to make your paper look and sound better. In this situation, using automated spell check is one of the best and easiest ways to eliminate the most typical spelling and grammar mistakes. However, the worst thing you can make when writing your paper is using your spell check blindly. Remember that MS Word and other software packages are not live beings. They do not have any brain or creativity to do the editing job for you. They are completely automatic, which is why they cannot secure you from making mistakes. At times spell checkers will identify correct words as incorrect, and vice versa. You may have a typo, which your spell checker will never identify as mistake. For instance, you may write “quiet” instead of “quite”, and both words will be treated as correct. Just be as attentive as you can when detecting and eliminating grammar and spelling errors.

  6. Consider the risks of typos.

    When we said that you should put away your paper for some period of time and get back to it later, we meant that you would have a fresher view on your work after you take a break from writing. This is particularly true of misspellings and typos, which are easier to see when you give yourself some time for rest before the final check of the paper. You may be surprised to find out that the whole process of editing and reviewing your paper is not easy. The best thing you can do is printing out your work and using your pen or pencil for remarks.

    don't use any words that are not necessary

  7. Don’t use any words that are not necessary.

    When you are working on the first draft of your paper, you definitely try to sound exquisite and sophisticated. However, when you start reading your paper over and over again, you suddenly notice that it contains numerous words that are absolutely unnecessary. This way you will have no regrets eliminating or deleting the words or sentences that overload your paper without making any sense. Pay particular attention to the so-called weasel words. These words are often used by incompetent writers to give more strength to an inherently weak argument. Words like “probably”, “likely” and “possibly” may give you a safe net when you are working on the paper, but they cannot save you from a trouble. In all respects, it is better if you avoid using them by all possible means.

  8. Remove tautologies.

    Tautology is one of the most common mistakes made by students when working on college or university assignments. It means that you will say redundant words or use unnecessary descriptions. For example, you may something like “small microscopy” or “huge giant”. Tautology means that you can remove part of the sentence without distorting its meaning. For example, nothing will change for you if you say “microscopy” instead of “small microscopy”. However, it will make the whole text must easier and pleasant for reading.

    commas also matter

  9. Commas also matter.

    Grammar rules are complex. This is why so many students do not know how to manage them properly. You may end up having too many or too few commas in your work. In either case, your readers will need extra time to understand what exactly you were planning to say. Try to follow a simple rule: use commas every time you feel you should make a pause. Read the text aloud. See if a semi-colon is needed.

  10. Spelling should not be disregarded – or use college paper editing services for help.

    Spelling is one of the principal things to consider as you are working on your paper. Remember that many words have more than one spelling, and all of them can be equally relevant and correct. Of course, you may try to manage your MS Word vocabulary and delete or include the words you want to be spell checked. However, even then you will have to devote your time and talent to editing your paper. Review every word for spelling errors. This is the best thing you can do to improve your college results in the future.

    college paper editing services

  11. Academic writing does not tolerate emotions.

    You should not be too emotional, even if you are writing about something you feel strongly about. Do not use exclamation marks. Do not use any other signs or punctuation marks that could show your emotions. Your task is to deliver the factual base and use objective data and relevant information to convince the audience that your viewpoint deserves attention. Do not use too many ellipses. Be thorough and reasonable in every word you write and edit.

  12. Format citations and quotations properly.

    Whenever you use a direct quotation, make sure that you cite and format it correctly. You cannot simply take some portion of somebody else’s text and use it in your paper without crediting the author. Depending on the citation and formatting style you are required to use, you will need to include an in-text citation, a quotation with a page number, or a footnote. Please, do not hesitate to consult your professor to avoid any misunderstandings.

    consider formatting and style

  13. Consider formatting and style.

    Do not underestimate the importance of appearance. Your essay should look appealing to your audience. No matter how interesting the content is, no one will read your paper if you fail to format it accordingly. Firstly, you will need to edit your paper to see if you have followed the same format and style throughout your work. Secondly, you will have to review the most common aspects of paper formatting and style such as margins, paragraph indentation, spacing, and so on. You might have used different colors and fonts when working on the draft of your paper. Now you will need to bring it all to order and make it look like a piece of expert and professional writing rather than a piece of drawing you have prepared for your arts class. Use your MS Word to bring the original draft to its standard look, with a running head, page numbers, an abstract, a table of contents, and an outline. If you think that you cannot reasonably accomplish all these things, you can give yourself some more time and read our recommendations once again. You will certainly find something that will benefit you and your teachers. It is never too late to rewrite and edit your paper if you know how to do it right! Your efforts will pay off, just try it!

  14. Writing tips

    TOP-5 tips for writing a novel and editing it:

    • Keep the distance
    • Be organized   
    • Have a plan
    • Be multiple
    • Don’t forget about feedback

    When writing a novel, remember not to do anything else – just write it! This strange advice is justified by the time gap between finishing it and coming back for editing.

    When you take a break from your novel, you will still be analyzing and working on it, even subconsciously.

    Once you get back to your masterpiece after a break, you can assess your novel objectively, or may have some new ideas, or be surprised because you don’t remember that specific passage.

    Editing your work independently means self-organization. So prepare your working place for editing and schedule your revision. You should develop your own system of taking notes. It will help you to track the details and structure of your novel.

    A plan is vital for your revision as well. You check the general points of your novel such as the structure of the book, sense of the plot, characters development, setting, narrative, information delivery, and grammar.

    Editing your own work is a complicated process that consists of a read-through, noting down the ideas that strike you, addressing the key elements when reading all over again, checking the quality of your prose, reading the novel out loud.

    After you’ve done all of this, get feedback about your creation, ask anyone from your surroundings to read the novel and get some critique.

    Efficient IMovie Editing Tips: Polish Your Paper Properly

    Now, it’s time to help you understand how to edit your paper. Follow our handy editing tips and make your text look better!

    1. Cut long sentences into two or more. We are not talking about run-on sentences. Also, we do not claim that all the long sentences are incorrect. However, long sentences usually contain several ideas. Thus, it is logical to put these ideas into different sentences. If you want your reader to be focused on what you are going to say, you have to say it maximally clearly. Reading the text full of long sentences, the reader may easily get bored and lose interest in your document;
    2. Reduce the number of adverbs. When it comes to academic writing, adverbs are not truly descriptive, thus they weaken the meaning of your text. Instead of saying that the cat is walking slowly, you may say that the cat creeps. Instead of saying that the girl runs quickly, you can say that the girl sprints. As you can see, by substituting the weak words with the more powerful synonyms, you will greatly strengthen your message;
    3. Remove punctuation marks if they are not needed. Of course, a thought-provoking semicolon here and a powerful hyphen there can help you make your message clearer. However, the text that is littered will all kinds of punctuation marks do not flow well;
    4. Stick to one voice. In some cases, using both the first and second person is necessary. At the same time, if it is possible to avoid it, you should do that because it can be pretty jarring for your readers. In academic writing, it is acceptable to stick to the third person. Thus, follow this rule and you will write your essay well. Moving back and forth between the two voices, you will confuse your readers and they will not be able to assess your paper with the highest mark;
    5. Replace sophisticated words with simple ones. Some people think that the more sophisticated sources they use, the better their text is. However, we assure you that this approach is incorrect because the primary goal of your paper is to make it understandable for your audience. To get your point well, your reader should understand each and every concept introduced in it. The English language has millions of words. Almost each of them has synonyms that are more appropriate in the context given. Your task is to recognize which word fits your text better and use it;
    6. Replace negative things with positive ones. Making too many negative statements in your writing, you will significantly compromise its quality. Try to avoid using too many don’ts, shouldn’ts, can’ts, etc.;
    7. Remove redundant words or sentences. You don’t need to say the same things twice. Even if you use other words for that. Too many redundant words or sentences will demonstrate your carelessness. Basic necessities, brand new, advance planning are examples of redundant phrases. Try to avoid the similar phrases in your text and you will definitely improve its quality;
    8. Try to reduce prepositions. Yes, such prepositions as of, for, to, in, and others are pretty helpful, but they make your sentences too long because they just cannot stand alone. Prepositions are usually accompanied by many other words, which may make your sentences too cluttered. Sometimes, a whole prepositional phrase can be substituted by a simple word or it can be cut completely. The best way to reduce unnecessary prepositions is to make something possessive. The business of your uncle is your uncle’s business;
    9. Refuse from “in order to.” By avoiding “in order to” in your sentences, you will make them lighter. Due to the lack of experience, many students use this word combination in the simplest cases. For instance, they can write, “I am going to the kitchen in order to take an apple.” Using such a construction in a simple sentence will make it sound too official, which is completely wrong;
    10. Don’t use “start to” too often. Although this phrase is more difficult than “in order to” you should also try to avoid it because it only overburdens your sentence without adding value to it;
    11. Reduce the use of “that” if possible. If you think that this word helps you explain your idea better, you are wrong. You have to get rid of “that” in your sentences as it will make your text clear and comprehensive. For instance, instead of saying “I decided that management was a perfect fit for my career aspirations,” you may say “I decided management was a perfect fit for my career aspirations.”
    12. Get rid of “thing” or replace it with another word. If the writer often uses “thing” or “things,” it means that he or she is too lazy to find better alternatives. In everyday communication with your friends or family, you may use this word. However, when it comes to academic writing, you need to be very attentive and substitute this word with the more appropriate one;
    13. Use strong verbs. For instance, the verb “to make” has different meanings. Instead of saying “I use these techniques to make my message stronger,” you may say “I use these techniques to strengthen my message.” Instead of “to make something tighter,” you may say “to tighten.”
    14. Refer to people as “who” instead of “that.” It means that Jacob is the guy, who forgets about everything, not the guy that forgets about everything. In everyday conversations, the use of “that” is acceptable. However, if you want to become a good academic writer, you should follow the rules established by the scholars;
    15. Use the active voice. Almost all the professors in colleges and universities ask their students to use active voice because it can help them strengthen the messages conveyed. For instance, instead of saying “The door was left closed” you may say “Someone left the door closed.” The thing is you should be clear who is responsible for executing the action;
    16. Don’t use “currently.” The well-known copywriters admit that the word “currently” is unnecessary in most cases. If you want to say “Bob is currently a top manager at MAT,” you can just remove “currently” and the meaning will be the same;
    17. Try not to use “there is” or “there are” at the beginning of your sentences. Once again, this technique is used by lazy writers because it is the easiest way to start sentences. Instead of saying “There are many ways to make your body healthy.” You may say “You can do a lot of things to become healthier.” As such, when editing your paper, make sure to rewrite all the “there is” or “there are” sentences;
    18. Use contractions whenever it is appropriate. Have a look at two sentences and tell which one sounds better?

      I am going to the library that is close to my house.

      I am going to the library that’s close to my house.

      The second sentence sounds more friendly and appealing. Using contractions, you will become closer to your readers, which is a great instrument for reaching the desired outcome. In such a way, contractions will make your text more readable and easy-to-comprehend;

    19. Identify what you tell. Editing the paper without understanding its context is impossible. Therefore, the proper draft editing requires a thorough reading of the text, probably even more than twice in order to understand how your ideas are connected to each other. The more familiar you are with the copy of your paper, the easier you will find the mistakes compromising its quality. However, when proofreading your paper, you should not pay attention to the content of your text as your primary task is to improve its mechanics;
    20. Be attentive with the words “that” and “which.” The common rule says that the word “that” does not require the comma after it whereas the word “which” requires it. For example, have a look at the following sentences “We came to the house that was destroyed by a tornado” and “We came to the house, which was destroyed by a tornado.”

    So now you know the basics that will allow you to become an editor of your novel. Remember that editing is not a separate process from writing, it just forms a whole complicated system that will result in a new literature masterpiece.

    If you follow the tips and secrets suggested above, you will be able to fix your paper thoroughly. However, if you do not have the time of sufficient experience to improve your text on different layers, you can always ask us to take care of it. Having many years of experience in writing editing, we assure you that we can cope with assignments of different levels of complexity. Our quality assurance managers know a lot of amazing editing tips. Actually, we have helped hundreds of our customers improve their academic results by providing them with high-quality editing services. If you are alone with your assignment and have no idea of how to edit writing, do not waste your time and get in touch with our support managers. They will guide you on how to place an order, how to upload the file for editing, how to forward important information, or anything else. For your convenience. Our managers are working round-the-clock. All you need to do to get expert help and relax is just to contact us with the words “Please, help me edit my essay” and we will handle the rest!

    It is necessary to understand that the editing process in writing is very difficult to underestimate since it significantly improves the quality of the paper and allows to get rid of the mistakes affecting paper quality. If you don’t know how to edit your own writing or just have no time for that, you can always contact us with the appropriate request. Here, at we have a whole team of editors, who are capable of meeting the most challenging guidelines.

    We will complete your academic tasks to make your student life happy.

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